Time and venue: Specify the date, time, and venue of the potluck.Making a list will help when choosing the potluck’s venue. List of guests: Create a list of all the guests.Assigning tasks: If you plan to host a huge party, consider delegating the tasks to different individuals/groups to make it easy for you.To properly coordinate your potluck party, think of a theme, then plan the party around that theme. Theme: Include a theme for the potluck to make it more attractive.Compose a fact sheet template to help you provide the guests with the basic information they need to know about the party, such as the location, type of food, costume, etc. Facilitating guests: To properly coordinate the potluck party, it is essential to have all the guests on the same page.Below is a checklist to follow to help you coordinate your potluck party like an expert: If they are sending in their inputs via a google doc form, set a deadline.Ĭoordinating a Potluck party shouldn’t be a challenging task. Tip: Schedule a meeting with the guests and ask them what they’d like to bring to the potluck. Write down instructions on the potluck sign-up sheet that each guest has to follow, such as the name of the guest attending the potluck, the food and non-food item they will bring to the party, and any other relevant details and notes they should know about the potluck. Activities & gamesĭepending on the potluck’s theme, choose some fun activities to include in the potluck sign-up sheet that the guests will enjoy, such as card games, karaoke, a dance challenge, dart, ping pong table, etc. Write the names section, followed by the dish, any dietary restrictions, and instructions about the food such as reheating, refrigeration required, etc. you could create four columns in the table. Name each section differently as bread, appetizers, main dishes, drinks, sides, desserts, etc. Each guest will choose an item from that list that they will bring to the party.Ĭreate a table with different sections for the food and non-food items. Create a list of all the non-food items you will need for the party. Other than the food, there are other items that you may need when hosting the party, usually depending on the type and size of the party. For instance, if you are hosting a Thanksgiving party, you can include turkey, dessert, cranberry sauce, candied yams, green berry casserole, etc. Ensure that the food you identify goes with the potluck’s theme. Identify the type of food you would like each guest to bring to the party and include them in the potluck sign-up sheet. Create a timeline for the event to help ensure that everyone is on the same page. One vital element to consider when planning any event is time. What would the host do with leftover food after the party when everyone brought the same dish? Using something as simple as a potluck sign-up sheet can help one avoid such situations.īelow is a st ep-by-step guide on creating a potluck template to help you when planning a potluck party. The potluck sign-up sheet will help ensure that each guest brings a different food dish to the party. One such tool to have when planning a potluck party is the potluck sign-up sheet template. Regardless of your level of experience, planning a potluck shouldn’t be difficult as long as you have the right tools to use. However, if you are a seasonal event planner, planning a potluck may be reasonably easy for you. For the first time, planning a potluck can be a bit difficult.
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